Our website address is: https://canadalewis.com.
Canada Lewis & Associates PLLC (“Canada Lewis”) is committed to protecting and respecting your privacy. This notice (together with the Conditions of Use of Canada Lewis Website) summarizes how Canada Lewis will process and protect personal information it receives about clients, prospective clients, website visitors, office visitors, agents, suppliers, consultants, business partners, and other third parties. Reference in this notice to your “personal information” means any information that identifies, or could reasonably be used to identify you.
This policy does not cover how the firm processes the personal information of its employees.
During our work for clients or prospective clients, we collect personal information about individual clients, employees, and owners. We also collect personal information on others who have dealings with clients in the course of transactions, disputes, or investigations. We obtain this information from clients, public websites, research services, social media sites, discovery requests, and other third-party sources.
We process personal information received from, or on behalf of, clients to:
We protect client information from disclosure in accordance with ethical obligations, legal privileges, and client requirements. We may disclose your personal information to third-party service providers in accordance with arrangements which maintain the confidentiality and security of your personal data; where we are required to do so by applicable law, regulation or court order; pursuant to discovery during litigation or arbitration; to enforce or defend our rights and property; or in connection with a reorganization or merger of our firm with another firm.
Canada Lewis generally retains client-matter information for 10 years after activity on the matter ends. Longer retention periods may apply for cases involving litigation holds, general counsel authorizations, and other periods required or permitted by law. The scope of retained material includes information reasonably required to evidence Canada Lewis’s work on the matter.
Canada Lewis sites include this website and other Canada Lewis-owned websites, collaboration sites, blogs, webinar platforms, and social media sites. To the extent that any of these sites or services have specific privacy notices or terms and conditions, they take precedence over this policy.
Our websites use “cookies” to facilitate use of the site, see our Conditions of Use. Other personal data from website visitors is voluntarily provided.
We use information collected directly from website users to provide the services that users request, such as subscribing for events and legal updates. Other data collected via cookies is used to administer Canada Lewis sites or analyze our business.
Our marketing team, website development personnel, and our third-party service providers access website user information for the above purposes. We also provide reports with website user information to our management.
Information collected directly from users is retained as long as it is needed to provide requested services. Personal information collected via cookies is retained until you instruct us to delete it.
We collect names, contact information and, where necessary, dietary and access information. We may also take photographs.
We will process personal information to manage visits, verify identities, provide access to our facilities and systems, secure our facilities and communicate with visitors regarding their visit. Unless a visitor opts out, we may also send communications about Canada Lewis’s services, events and publications. We will only use personal information about dietary or access requirements to cater for a visitor’s needs and to fulfill any other legal obligations.
In addition to staff that help plan the event, we may share your information with other service providers or business partners involved in organizing or hosting the relevant event. Other guests may see your name and organization on a shared guest list. That database is accessed by our marketing team, third party service providers, and a limited set of other personnel that support our marketing efforts.
We retain visitor information for as long as it is needed to facilitate the event and related activities.
To support the provision of legal services to our clients, we may engage counsel, vendors, consultants, contractors, business partners, and other third parties to provide goods or services to us or on behalf of our clients.
We collect names, identification numbers, contact information, and financial data. We may collect additional information about suppliers from third party sources to supplement information provided by the supplier. Potential sources include public websites, research services and industry directories.
We use supplier personal information to track client services and manage supplier relationships. Activities include supplier selection, due diligence, credit and other checks, billing and payments, contracts, renewals, monitoring, and compliance.
Lawyers, legal staff, and other operational staff may access supplier information as needed to conduct the above activities. We do not share supplier data with unrelated third parties.
We retain supplier information as long as we have a relationship with the supplier and up to 7 years after the relationship ends.
We may send emails with information about our firm, services, legal developments, and upcoming events. We use cookie and other technology to determine whether you read the emails, click on embedded links and visit our websites. We use software that places a cookie on your device which tracks this activity. If your email address is in our database, your cookie-tracked activity is associated with that address. for more details.
If you no longer wish to receive marketing communications from us, you may unsubscribe at any time either by (i) clicking a link at the bottom of each marketing email which enables you to opt out of our mailing lists or (ii) sending an e-mail to contact@canadalewis.com.
Canada Lewis takes commercially reasonable and appropriate security precautions, physical, electronic and procedural safeguards consistent with industry practice to protect your personal information.
Canada Lewis’ website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.
Our website does contain links to affiliate and other websites. Canada Lewis does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Notice applies only and solely to the information collected by our website.
Canada Lewis’ operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Privacy Notice.
If you have additional questions, email us at contact@canadalewis.com.
