Privacy Policy

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Privacy Notice

Canada Lewis & Associates PLLC (“Canada Lewis”) is committed to protecting and respecting your privacy. This notice (together with the Conditions of Use of Canada Lewis Website) summarizes how Canada Lewis will process and protect personal information it receives about clients, prospective clients, website visitors, office visitors, agents, suppliers, consultants, business partners, and other third parties. Reference in this notice to your “personal information” means any information that identifies, or could reasonably be used to identify you.

This policy does not cover how the firm processes the personal information of its employees.

Collecting and Processing Your Information


What personal information do we collect during client work?

During our work for clients or prospective clients, we collect personal information about individual clients, employees, and owners. We also collect personal information on others who have dealings with clients in the course of transactions, disputes, or investigations. We obtain this information from clients, public websites, research services, social media sites, discovery requests, and other third-party sources.  

How do we use client information?

We process personal information received from, or on behalf of, clients to:

  • promote our services by sending you (unless you tell us that you prefer us not to) event invitations, alerts on timely legal issues, and industry newsletters and announcements
  • improve and develop new services;
  • facilitate the provision of our professional services, including client due diligence, anti-money laundering checks, conflicts checks, credit checks, billing, marketing and complaints handling; and
  • monitor our business and compile statistical data for internal analysis and research.

Who has access to client information?

We protect client information from disclosure in accordance with ethical obligations, legal privileges, and client requirements. We may disclose your personal information to third-party service providers in accordance with arrangements which maintain the confidentiality and security of your personal data; where we are required to do so by applicable law, regulation or court order; pursuant to discovery during litigation or arbitration; to enforce or defend our rights and property; or in connection with a reorganization or merger of our firm with another firm.

How long do we retain client information?

Canada Lewis generally retains client-matter information for 10 years after activity on the matter ends. Longer retention periods may apply for cases involving litigation holds, general counsel authorizations, and other periods required or permitted by law. The scope of retained material includes information reasonably required to evidence Canada Lewis’s work on the matter.

Website Users

What websites does Canada Lewis operate?

Canada Lewis sites include this website and other Canada Lewis-owned websites, collaboration sites, blogs, webinar platforms, and social media sites. To the extent that any of these sites or services have specific privacy notices or terms and conditions, they take precedence over this policy.

What personal information do we collect from website users?

Our websites use “cookies” to facilitate use of the site, see our Conditions of Use. Other personal data from website visitors is voluntarily provided.

How do we use website user information?

We use information collected directly from website users to provide the services that users request, such as subscribing for events and legal updates. Other data collected via cookies is used to administer Canada Lewis sites or analyze our business.

Who has access to website user information?

Our marketing team, website development personnel, and our third-party service providers access website user information for the above purposes. We also provide reports with website user information to our management.

How long is website user information retained?

Information collected directly from users is retained as long as it is needed to provide requested services. Personal information collected via cookies is retained until you instruct us to delete it.

Event Guests

What personal information do we collect from event guests?

We collect names, contact information and, where necessary, dietary and access information. We may also take photographs.

How do we use the personal information of event guests?

We will process personal information to manage visits, verify identities, provide access to our facilities and systems, secure our facilities and communicate with visitors regarding their visit. Unless a visitor opts out, we may also send communications about Canada Lewis’s services, events and publications. We will only use personal information about dietary or access requirements to cater for a visitor’s needs and to fulfill any other legal obligations.

Who has access to the personal information of event guests?

In addition to staff that help plan the event, we may share your information with other service providers or business partners involved in organizing or hosting the relevant event. Other guests may see your name and organization on a shared guest list. That database is accessed by our marketing team, third party service providers, and a limited set of other personnel that support our marketing efforts.

How long do we retain the personal information of event guests?

We retain visitor information for as long as it is needed to facilitate the event and related activities.


Who are Canada Lewis’s suppliers?

To support the provision of legal services to our clients, we may engage counsel, vendors, consultants, contractors, business partners, and other third parties to provide goods or services to us or on behalf of our clients.

What personal information do we collect from suppliers?

We collect names, identification numbers, contact information, and financial data. We may collect additional information about suppliers from third party sources to supplement information provided by the supplier. Potential sources include public websites, research services and industry directories.

How do we use personal information collected from suppliers?

We use supplier personal information to track client services and manage supplier relationships. Activities include supplier selection, due diligence, credit and other checks, billing and payments, contracts, renewals, monitoring, and compliance.

Who has access to personal information collected from suppliers?

Lawyers, legal staff, and other operational staff may access supplier information as needed to conduct the above activities. We do not share supplier data with unrelated third parties.

How long do we retain personal information collected from suppliers?

We retain supplier information as long as we have a relationship with the supplier and up to 7 years after the relationship ends.

Marketing to You

We may send emails with information about our firm, services, legal developments, and upcoming events. We use cookie and other technology to determine whether you read the emails, click on embedded links and visit our websites. We use software that places a cookie on your device which tracks this activity. If your email address is in our database, your cookie-tracked activity is associated with that address.  for more details.

If you no longer wish to receive marketing communications from us, you may unsubscribe at any time either by (i) clicking a link at the bottom of each marketing email which enables you to opt out of our mailing lists or (ii) sending an e-mail to

Securing Your Information

Canada Lewis takes commercially reasonable and appropriate security precautions, physical, electronic and procedural safeguards consistent with industry practice to protect your personal information.

Children under the age of 13

Canada Lewis’ website is not directed to, and does not knowingly collect personal identifiable information from, children under the age of thirteen (13). If it is determined that such information has been inadvertently collected on anyone under the age of thirteen (13), we shall immediately take the necessary steps to ensure that such information is deleted from our system’s database, or in the alternative, that verifiable parental consent is obtained for the use and storage of such information. Anyone under the age of thirteen (13) must seek and obtain parent or guardian permission to use this website.

Links to Other Websites

Our website does contain links to affiliate and other websites. Canada Lewis does not claim nor accept responsibility for any privacy policies, practices and/or procedures of other such websites. Therefore, we encourage all users and visitors to be aware when they leave our website and to read the privacy statements of every website that collects personally identifiable information. This Privacy Notice applies only and solely to the information collected by our website.

Notice to European Union Users

Canada Lewis’ operations are located primarily in the United States. If you provide information to us, the information will be transferred out of the European Union (EU) and sent to the United States. (The adequacy decision on the EU-US Privacy became operational on August 1, 2016. This framework protects the fundamental rights of anyone in the EU whose personal data is transferred to the United States for commercial purposes. It allows the free transfer of data to companies that are certified in the US under the Privacy Shield.) By providing personal information to us, you are consenting to its storage and use as described in this Privacy Notice.

Answering Your Questions

If you have additional questions, email us at